Financial and Budget Committees

Charter of the College Financial and Budget Committee

The PVCC Planning and Budget Committee advises the President and the Executive Team, within the context of the College’s mission on the long-term goals, strategic planning process and budgetary priorities of the College. It provides a forum for the discussion of planning and budgetary issues so that recommendations reflect the concern voice of the entire campus community.

The Committee will:

  • Recommend to the President criteria and principles which the College should consider in determining its programmatic priorities, and make specific recommendations based on current conditions and the College’s mission and vision statements.
  • Evaluate budget processes and recommend changes as needed.
  • Consult in the creation and implementation of the College’s strategic planning process.
  • Serve as a forum for discussion and advice concerning general budget matters.
  • Annual Recommendation for Strategic Planning
  • Share and disseminate budget information with constituency
  • Recommend to the President annual budget recommendations that support strategic planning initiatives
  • Attend Fiduciary Responsibility training and Finance and Budget Orientation prior to serving on the Finance and Budget Committee.  
  • As a recommending body, the meetings of the FBC follows Roberts Rules of Order and voting members shall vote on recommendations and final report. 

The Committee will report to the President and the voting members will choose its Co-Chair.  Members of the Committee will serve three-year terms and incorporate a culture of continuity. The Committee’s voting membership will be comprised as follows:

  • Six faculty members, including Faculty Senate President and President Elect or appointed designee, for staggered three-year terms.
  • Seven staff members, for staggered three-year terms:
    • Classified Staff Representative (2)
    • Vice Presidents (Student Affairs and Administrative Services) nominations (2)
    • IT Dean nomination (1)
    • President nomination (1)
    • SPST nomination (1)

Ex officio members include:

  • Vice President for Academic Affairs
  • Vice President for Administrative Services
  • Vice President for Student Affairs

Resource members serve ex officio and provide staff support to the Committee

  • Associate Vice President of Institutional Effectiveness
  • Director of Finance and Administration
  • Director of Human Resources
  • Vice President for Administrative Services

Co-Chairs of the FBC

A Co-Chair of the FBC is selected among its voting members and will serve alongside the Vice President of Administrative Services or appointed designee.  The Co-Chair shall serve a term of 3 years as the Co-Chair and train the new incoming Co-Chair.  The current Co-Chair and the Co-Chair elect shall serve concurrently to ensure a smooth transition. 

PVCC Financial and Budget Committee Membership

Voting Members:

Six faculty members, including Faculty Senate President and President Elect or appointed designee, for staggered three-year terms:

  • Lori Anonsen (2021-2023)
  • Leonard Macias (2021-2023)
  • Lynn Clark (2022-2024)
  • Ilse Kremer (2021-2023)
  • Versha Anderson (2023-2025)
  • Sean Petty (2022-2024)

Seven staff members, for staggered three-year terms:

  • Classified Employees Reps (2) Ivette Quintero, Josh Moss (2022-2024)
  • Vice President of Administrative Services and Student Affairs nominations (2)
    • Frank Amparo (2021-2023)
  • IT Associate Vice President (1) Corey Weidner (2021-2023)
  • President nomination (1) Jana Schwartz (2023-2025)
  • SPST nomination (1) Scott Meet (2021-2023)

Ex officio members:

  • President Jana Schwartz
  • Vice President for Student Affairs Anne Suzuki
  • Dean of Student Affairs Jennifer Miller
  • Dean of Student Affairs Frank Amparo

Resource members serve ex officio and provide staff support to the Committee:

  • Director of Finance and Administration - Huu Hoang

Co-Chairs of the Committee:

  • Director of Finance and Administration - Huu Hoang
  • Residential Faculty - Lynn F Clark

 

Committee Responsibilities

The PVCC Finance and Budget Committee provides an annual written report to the President and the Executive Team at an appropriate time near the end of each academic year.  The report will contain recommended priorities and a summary of the Committee’s findings, actions and recommendations for the year.  Co-Chairs shall be invited to attend all Finance and Budget meetings of the annual budget planning with the Executive Team on behalf of the Finance and Budget Committee. 

The FBC officially meets four to five times in the fiscal year, once in mid-September, twice in October and once or twice in March. The first meeting is about an hour whereas the others last about two hours. A the first official FBC Meeting, all committee members are expected to receive the Finance and Budget Orientation and the Fiduciary Responsibility training.  In addition, members will be expected to review financial and budget documents, provide feedback over email and other communications before each meeting.

The Co-Chairs manage the proceedings of all meetings and are responsible for finalizing the agenda for all meetings.  In addition, the Co-Chairs work closely with the Director of Finance and Administration on all FBC communications, reports and recommendations.  All FBC communications, reports and meeting minutes shall be approved by both Co-Chairs prior to dissemination.